Office Manager Duties

Office Manager Duties Office Manager Duties Directory of office manager duties. Office managers perform a wide array of tasks to ensure the proper functioning of an office.This list of duties groups tasks and responsibilities according to the different functions that the office manager may be responsible for depending on the size of the business and the type of company. Select the relevant duties and skills to write a comprehensive office manager job description, resume or cover letter. Office Manager Duties and Responsibilities Duties for a general business office manager include: Staff Managementrecruit and select new candidatesprepare paperwork for hires and terminationsconduct orientation of new staff membersidentify and organize training programs for staffmotivate, mentor and coach staffdelegate and coordinate work tasksmanage performance including evaluations and feedbackresolve disputes and grievanceskeep staff attendance reportsmaintain employee personal filesHuman Resources Job DescriptionAccounting monitor and record expensesprepare expense reportsmaintain office budgetmaintain bookkeeping system through monthly financial reportsprocess accounts receivable and accounts payablefollow up on overdue accountsperform account reconciliationsmanage petty cashAccounting Clerk Job DescriptionAccounting Job DescriptionsPayroll monitor and record hours worked including overtimemonitor vacation and sick leaveadminister benefitscompute tax returnswrite and distribute payroll checksPayroll Clerk Job DescriptionSecretarial organize appointments and meetingsmaintain calendars and schedulesmanage travel arrangementsprepare and distribute minutes of meetingsarrange and prepare presentationsprepare and distribute correspondence compile and present special reportsanswer, screen and direct incoming callsSecretary Job DescriptionData Management create and maintain databasesorganize retention, protection, retrieval, transfer and removal of recordsensure security of dataPolicies and Procedures evaluate existing procedures design and implement procedural improvementsprepare materials describing procedures and standardscommunicate changes in policies and proceduresensure adherence to policies and procedures by staff members Customer Service handle customer inquiries and complaintsprocess customer requestskeep updated customer recordsCustomer Service Job DescriptionGeneral Office Management maintain and upkeep office equipment and furnitureorganize repairs and upgradesfollow through on maintenance agreements and contractsensure payment of utility billsorder and maintain office suppliesresearch vendors for pricing and delivery optionstroubleshoot computer and systems problemsliaise with IT specialists to resolve problemsOffice Manager Job Description Office Managers in Different Settings Office Manager duties will differ according to the working environment. In addition to general office management duties the office manager in a sales office, medical office and school office is responsible for the following:Sales Office Manager coordinate and support sales development activitiesmaintain tracking reports for salesreport monthly sales figuresdeal with customer queriesprocess orders, applications and requests expedite orders and deliveryaccurately maintain customer databaseHealthcare Office Manager register new patientsschedule patient appointmentsmaintain and manage patient recordsprepare and distribute billing statementsprepare claims for insuranceDental Office Manager Job DescriptionMedical Office Manager Job DescriptionSchool Office Manager manage schedule for principalmonitor and manage daily staff absencescoordinate substitute teachersprepare monthly time and attendance recordsmanage student recordssupervise student workersliaise between students, parents and staffdraft and distribute correspondencedispense instructional material to teachers Office Manager Job Descriptions